The ICC East Asia – Pacific (EAP) Cricket Challenge will be hosted by the Japan Cricket Association (JCA). 

In the lead up to the event, contact details for key ICC and JCA personnel are:

Russell James (ICC)
Tournament Director
c/- ICC EAP Development Program
60 Jolimont Street
Jolimont, Victoria, 3002
Tel.  +61 3 9653 9924
Fax +61 3 9653 9911
Email rjames@cricket.com.au

Robert Gilles Martineau (JCA)
Tournament Manager
Tel.  +81 542 635 619
Mob.  +81 (0)90 4197 7698
E-mail contact@japan-cricket.com

These persons should be each country’s main contact point prior to the tournament (please refer details/instructions below re relevant items).


The ICC East – Pacific Cricket Challenge will take place from Tuesday 25 May - Saturday 29 May 2004.

The Tournament will be played in Fuji, Japan on two cricket ovals which are side by side. Both are concrete pitches with permanent synthetic grass surfaces and practice nets of same are also located at the venue.


Fiji, Indonesia, Japan & Tonga.

Please refer attached invitation for visa purposes etc., if required.


Please refer attached.

The winner will qualify for the ICC World Cup Qualifying Series Divisional event in Malaysia in February 2005 (along with Papua New Guinea, also from the EAP Region, 3 countries from the Asia Region, 1 country from the Europe Region, I country from the Africa Region & 1 country from the Americas Region). The winner of this Malaysia event will then qualify for the ICC Trophy in Ireland in July 2005 where they can possibly qualify for the 2007 World Cup in the West Indies. 


As per previous detailed advice, the majority of the tournament costs are covered by the ICC EAP Development Program budget with each country being required to contribute a US$7,500 participation fee. 

The attached Competing Country / Tournament Agreement further clarifies what the above covers etc.

A US$2,000 deposit of the participation fee is due to be received by Friday 30 January 2004.

The balance is due to be received by Friday 9 April 2004.

These payments should be made by a cheque payable to “Cricket Australia” (attention to Matthew Kennedy at his address above) of by funds transfer into:
Bank Details Commonwealth Bank, 367 Collins Street, Melbourne VIC,  Australia
Account name Cricket Australia
Account type  Money Market Call Account
BSB Number  063-000
Account Number 312032
The Competing Country / Tournament Agreement is also due to be signed (by the Chairman/President of your National Cricket Body) & faxed to Russell James on +61 3 9653 9911 by Friday 30 January 2004 and, along with the deposit payment, constitutes acceptance/confirmation of your country’s invitation/participation.
In due course, JCA/ICC will give an indication of likely costs of various general items in Japan.

Each squad will comprise 14 players and two team officials, expected to be a Coach & Team Manager. Furthermore, each country is invited to bring an Umpire to officiate in the event (must first be approved by ICC EAP as appropriate). With an Umpire, touring parties from each country would therefore consist of 17 people.

The deadline for submitting the name and umpiring history/details (in writing) of an Umpire to Russell James for ICC EAP consideration/approval is Friday 30 January 2004.

The deadline for submitting the names of both team members and officials to Russell James is Friday 9 April 2004 (please see below).


The ICC Player Eligibility Qualification Rules for development events have previously been provided to all member countries and are again attached.

The attached “Eligibility Rules for Associate and Affiliate Members Commonly asked questions” is also a useful document which gives a simple summary of what the Rules mean.

7.1 Team Registration – It has been requested above that all teams and officials be submitted to the Event Manager, no later than Friday 9 April 2004.  In order to do this, countries are required to fill out the attached Team Registration Form, as well as supply appropriate evidence as to how each player qualifies under both the Central Nationality and Development Criteria.

 Clear instructions as to what documented evidence is required to satisfy this requirement are outlined in the Tournament Eligibility Checklist on the Form.

When submitting names of players and officials, countries are requested to also submit a copy of the attached Player Information Sheet (for tournament booklet) by Friday 9 April 2004 (please note your airline/travel agent may require these earlier and please check such issues with them).


Please refer previous correspondence. Our understanding is:

Fiji – locally holding economy flights x 17 at cheaper than what ICC EAP can get;
Arriving Tokyo Saturday 22 May 2004 at 1700 on FJ302
Departing Tokyo Monday 31 May 2004 at 1900 on FJ303

Tonga – still to advise local options re preferred routes/flights. ICC EAP holding the following economy flights x 17;
Arriving Tokyo Saturday 22 May 2004 at 1700 on FJ302 (same as Fiji)
Departing Tokyo Monday 31 May 2004 at 1900 on FJ303 (same as Fiji)

Indonesia - locally holding economy flights x 17 at cheaper than what ICC EAP can get;
Arriving Tokyo Sunday 23 May 2004 at 0705 on SQ998
Departing Tokyo Sunday 30 May 2004 at 1200 on SQ997

Please advise Russell James when payment issues arise. 

Practice opportunities will be arranged for all teams, if desired, on Sunday 23 and/or Monday 24 May 2004.


Participating countries whose citizens require visas to enter Japan will be responsible for both the cost and organisation of obtaining these visas.

9.1 Process for Obtaining Japan Visas – Indonesia to refer to Japanese Embassy in Jakarta and both Fiji & Tonga to refer to Japanese Embassy in Fiji


The accommodation venue(s) for the ICC EAP Challenge will be advised in due course but will be in Fuji City.

Accommodation will be provided to participating countries on an arranged bed, breakfast, lunch & dinner basis. 

10.1  Laundry - within the hotel agreement, each squad member will be able to have a set daily number (5) of playing clothing laundry items washed at no cost (match days only). Apart from this, a coin laundry is available.

10.2 Other Costs – Other costs charged to room accounts including room service or telephone calls etc., must be settled by countries/individuals prior to departing the hotel.

JCA/ICC will provide best advice for calling home in due course.

An induction re Japanese culture and protocol will also occur upon arrival/check-in.


As outlined, all breakfasts, lunches and dinners will be covered by the tournament.

11.1  Dietary Requirements – In order to assist caterers, could you please give Robert Gilles Martineau some sort of indication by Friday 30 January 2004 if any members of your touring squad are likely to have any particular dietary requirements (ie. vegetarian, halal, vegan etc.)


12.1 Welcoming Function – On the evening of Monday 24 May 2004 a Tournament Welcoming Function will take place, with all participating teams to be present. 

12.2    Captains, Coaches and Managers Meeting – There will be a captains, coaches and managers meeting in the afternoon of Sunday 23 May 2004, before the Tournament Launch.  This will take place at the tournament hotel, and will be facilitated by the Tournament Director, Tournament Manager and ICC Tournament Referee.

12.3 Closing Function – A Tournament Closing Function/presentations will take place after the Finals day’s play on Saturday 29 May 2004.

The JCA is also looking at the possibility of involving local schools in the event (e.g. aligning with study of a certain country in lead-up) and further advice re activities in this regard on the days just prior to the tournament may be provided by JCA/ICC in due course. 

Suggested team activities for the Rest Day will be provided by JCA/ICC (at own cost – further details & indications of amounts to follow in due course)


As per previous advice, any country who envisages displaying a team sponsor on any of their team clothing (playing or training uniform) during the ICC EAP Challenge, must first have this sponsor approved by ICC. 

These requests for approval must be received by Russell James by Friday 27 February 2003 and contain exact details of the proposed sponsor/company concerned and what is being offered. He will then seek approval from ICC Commercial Department in Monaco within 7 days.

Please note that full ICC guidelines regarding clothing specifications, and placement and size of sponsor logos etc. which apply to above are contained in Section 14, from Page 199, of the ICC Playing Handbook 2003-04 (which should have been received by all countries).


Each participating country will be responsible for the provision of its own playing & practice uniforms and equipment, and any off-field team uniform.

14.1 Cricket Balls – one four-piece red Kookaburra cricket ball will be used per innings during each match of the ICC EAP Challenge. While these will be provided by the ICC to Tournament organisers, participating countries will be responsible for supplying their own practice balls.


While ICC has limited public liability cover for the ICC EAP Challenge, no travel or medical insurance is provided for competing nations. It is therefore recommended that all competing countries obtain their own travel and medical cover for the event.


The ICC EAP Challenge will be played under the MCC Laws of Cricket (2000 Code 2nd Edition - 2003).  Current One Day International playing conditions will apply, as read in the ICC Playing Handbook 2003-04 (including the ICC Code of Conduct).

16.1  Umpires – officials for each Tournament match will be appointed by ICC from those provided by participating countries and possibly others

16.2 ICC Tournament Referee/Umpires Manager – to be appointed


The tournament technical committee will be made up of the ICC Tournament Referee (tbc), ICC Tournament Director (Russell James), and possibly one other.


Transport will be arranged to and from the accommodation venue and airport when teams are arriving and departing, and to/from the playing venue on match and practice days.

18.1 Transport from Tokyo airport to/from Fuji – buses.

Other transport arrangements can be made upon request, at the relevant country’s own cost. 


Each competing team will be provided with their own liaison officer.


Each participating team will be provided with a scorer. 


A Tournament Booklet will be prepared and distributed to each team upon arrival (one for every player & official).

22. MEDIA 
If any country has a list of media contacts they wish to receive daily scores and updates from the ICC EAP Challenge, could these individual/company names and their e-mail and/or fax details please be forwarded to Robert Gilles Martineau by Friday 9 April 2004.


Could each country please bring their national flag to the tournament.

Thanks for your time and further Information Circulars will follow as/if required.

As soon as possible

1. Confirm your countries flight bookings and payment timeline/needs with Russell James

Due no later than Friday 30 January 2004 

2. Pay your US$2,000 participation fee deposit 

3. Read, sign and return to Russell James your Competing Country / Tournament Agreement

4. Submit in writing to Russell James a proposed Umpire

5. Seek approval from for any team sponsor(s)

6. Advise Robert Gilles Martineau of indication of any special dietary requirements

Due no later than Friday 9 April 2004 

7. Pay your US$5,500 participation fee balance 

8. Submit to Russell James your Team Registration Form, and documented 
evidence of each players eligibility

9. Submit to Russell James your Player Information Sheet

10. Provide media contact details to Robert Gilles Martineau