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The ICC East Asia – Pacific (EAP) Cricket Challenge will be hosted by the Japan Cricket Association (JCA). In the lead up to the event, contact details for key ICC and JCA personnel are: Russell James (ICC)
Robert Gilles Martineau (JCA)
These persons should be each country’s main contact point prior to the
tournament (please refer details/instructions below re relevant items).
2. TOURNAMENT DATES / VENUE The ICC East – Pacific Cricket Challenge will take place from Tuesday 25 May - Saturday 29 May 2004. The Tournament will be played in Fuji, Japan on two cricket ovals which
are side by side. Both are concrete pitches with permanent synthetic grass
surfaces and practice nets of same are also located at the venue.
3. PARTICIPATING TEAMS Fiji, Indonesia, Japan & Tonga. Please refer attached invitation for visa purposes etc., if required.
4. TOURNAMENT FORMAT Please refer attached. The winner will qualify for the ICC World Cup Qualifying Series Divisional
event in Malaysia in February 2005 (along with Papua New Guinea, also from
the EAP Region, 3 countries from the Asia Region, 1 country from the Europe
Region, I country from the Africa Region & 1 country from the Americas
Region). The winner of this Malaysia event will then qualify for the ICC
Trophy in Ireland in July 2005 where they can possibly qualify for the
2007 World Cup in the West Indies.
5. FINANCES / TOURNAMENT AGREEMENT As per previous detailed advice, the majority of the tournament costs are covered by the ICC EAP Development Program budget with each country being required to contribute a US$7,500 participation fee. The attached Competing Country / Tournament Agreement further clarifies what the above covers etc. A US$2,000 deposit of the participation fee is due to be received by Friday 30 January 2004. The balance is due to be received by Friday 9 April 2004. These payments should be made by a cheque payable to “Cricket Australia”
(attention to Matthew Kennedy at his address above) of by funds transfer
into:
Each squad will comprise 14 players and two team officials, expected to be a Coach & Team Manager. Furthermore, each country is invited to bring an Umpire to officiate in the event (must first be approved by ICC EAP as appropriate). With an Umpire, touring parties from each country would therefore consist of 17 people. The deadline for submitting the name and umpiring history/details (in writing) of an Umpire to Russell James for ICC EAP consideration/approval is Friday 30 January 2004. The deadline for submitting the names of both team members and officials
to Russell James is Friday 9 April 2004 (please see below).
7. PLAYER ELIGIBILITY & TEAM REGISTRATION The ICC Player Eligibility Qualification Rules for development events have previously been provided to all member countries and are again attached. The attached “Eligibility Rules for Associate and Affiliate Members Commonly asked questions” is also a useful document which gives a simple summary of what the Rules mean. 7.1 Team Registration – It has been requested above that all teams and officials be submitted to the Event Manager, no later than Friday 9 April 2004. In order to do this, countries are required to fill out the attached Team Registration Form, as well as supply appropriate evidence as to how each player qualifies under both the Central Nationality and Development Criteria. Clear instructions as to what documented evidence is required to satisfy this requirement are outlined in the Tournament Eligibility Checklist on the Form. When submitting names of players and officials, countries are requested
to also submit a copy of the attached Player Information Sheet (for tournament
booklet) by Friday 9 April 2004 (please note your airline/travel agent
may require these earlier and please check such issues with them).
8. AIRFARES / FLIGHTS ARRANGEMENTS Please refer previous correspondence. Our understanding is: Fiji – locally holding economy flights x 17 at cheaper than what ICC
EAP can get;
Tonga – still to advise local options re preferred routes/flights. ICC
EAP holding the following economy flights x 17;
Indonesia - locally holding economy flights x 17 at cheaper than what
ICC EAP can get;
Please advise Russell James when payment issues arise. Practice opportunities will be arranged for all teams, if desired, on
Sunday 23 and/or Monday 24 May 2004.
9. VISAS FOR JAPAN Participating countries whose citizens require visas to enter Japan will be responsible for both the cost and organisation of obtaining these visas. 9.1 Process for Obtaining Japan Visas – Indonesia to refer to Japanese
Embassy in Jakarta and both Fiji & Tonga to refer to Japanese Embassy
in Fiji
10. ACCOMMODATION The accommodation venue(s) for the ICC EAP Challenge will be advised in due course but will be in Fuji City. Accommodation will be provided to participating countries on an arranged bed, breakfast, lunch & dinner basis. 10.1 Laundry - within the hotel agreement, each squad member will be able to have a set daily number (5) of playing clothing laundry items washed at no cost (match days only). Apart from this, a coin laundry is available. 10.2 Other Costs – Other costs charged to room accounts including room service or telephone calls etc., must be settled by countries/individuals prior to departing the hotel. JCA/ICC will provide best advice for calling home in due course. An induction re Japanese culture and protocol will also occur upon arrival/check-in.
11. CATERING As outlined, all breakfasts, lunches and dinners will be covered by the tournament. 11.1 Dietary Requirements – In order to assist caterers, could
you please give Robert Gilles Martineau some sort of indication by Friday
30 January 2004 if any members of your touring squad are likely to have
any particular dietary requirements (ie. vegetarian, halal, vegan etc.)
12. OFFICIAL COMMITMENTS 12.1 Welcoming Function – On the evening of Monday 24 May 2004 a Tournament Welcoming Function will take place, with all participating teams to be present. 12.2 Captains, Coaches and Managers Meeting – There will be a captains, coaches and managers meeting in the afternoon of Sunday 23 May 2004, before the Tournament Launch. This will take place at the tournament hotel, and will be facilitated by the Tournament Director, Tournament Manager and ICC Tournament Referee. 12.3 Closing Function – A Tournament Closing Function/presentations will take place after the Finals day’s play on Saturday 29 May 2004. The JCA is also looking at the possibility of involving local schools in the event (e.g. aligning with study of a certain country in lead-up) and further advice re activities in this regard on the days just prior to the tournament may be provided by JCA/ICC in due course. Suggested team activities for the Rest Day will be provided by JCA/ICC
(at own cost – further details & indications of amounts to follow in
due course)
13. SPONSORSHIP As per previous advice, any country who envisages displaying a team sponsor on any of their team clothing (playing or training uniform) during the ICC EAP Challenge, must first have this sponsor approved by ICC. These requests for approval must be received by Russell James by Friday 27 February 2003 and contain exact details of the proposed sponsor/company concerned and what is being offered. He will then seek approval from ICC Commercial Department in Monaco within 7 days. Please note that full ICC guidelines regarding clothing specifications,
and placement and size of sponsor logos etc. which apply to above are contained
in Section 14, from Page 199, of the ICC Playing Handbook 2003-04 (which
should have been received by all countries).
14. CLOTHING AND EQUIPMENT Each participating country will be responsible for the provision of its own playing & practice uniforms and equipment, and any off-field team uniform. 14.1 Cricket Balls – one four-piece red Kookaburra cricket ball will
be used per innings during each match of the ICC EAP Challenge. While these
will be provided by the ICC to Tournament organisers, participating countries
will be responsible for supplying their own practice balls.
15. INSURANCE While ICC has limited public liability cover for the ICC EAP Challenge,
no travel or medical insurance is provided for competing nations. It is
therefore recommended that all competing countries obtain their own travel
and medical cover for the event.
16. LAWS AND PLAYING CONDITIONS The ICC EAP Challenge will be played under the MCC Laws of Cricket (2000 Code 2nd Edition - 2003). Current One Day International playing conditions will apply, as read in the ICC Playing Handbook 2003-04 (including the ICC Code of Conduct). 16.1 Umpires – officials for each Tournament match will be appointed by ICC from those provided by participating countries and possibly others 16.2 ICC Tournament Referee/Umpires Manager – to be appointed
17. TOURNAMENT TECHNICAL COMMITTEE The tournament technical committee will be made up of the ICC Tournament
Referee (tbc), ICC Tournament Director (Russell James), and possibly one
other.
18. TRANSPORT Transport will be arranged to and from the accommodation venue and airport when teams are arriving and departing, and to/from the playing venue on match and practice days. 18.1 Transport from Tokyo airport to/from Fuji – buses. Other transport arrangements can be made upon request, at the relevant
country’s own cost.
19. LIAISON OFFICERS Each competing team will be provided with their own liaison officer.
20. SCORERS Each participating team will be provided with a scorer.
21. TOURNAMENT BOOKLET A Tournament Booklet will be prepared and distributed to each team upon
arrival (one for every player & official).
22. MEDIA
23. COUNTRY FLAG Could each country please bring their national flag to the tournament. Thanks for your time and further Information Circulars will follow as/if
required.
As soon as possible 1. Confirm your countries flight bookings and payment timeline/needs with Russell James Due no later than Friday 30 January 2004 2. Pay your US$2,000 participation fee deposit 3. Read, sign and return to Russell James your Competing Country / Tournament Agreement 4. Submit in writing to Russell James a proposed Umpire 5. Seek approval from for any team sponsor(s) 6. Advise Robert Gilles Martineau of indication of any special dietary requirements Due no later than Friday 9 April 2004 7. Pay your US$5,500 participation fee balance 8. Submit to Russell James your Team Registration Form, and documented
9. Submit to Russell James your Player Information Sheet 10. Provide media contact details to Robert Gilles Martineau
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